Privacy Policy

Last Updated: January 2024

Williams Mullen respects your privacy and are committed to protecting it through our compliance with this Privacy Policy (“Policy”).

This Policy describes the types of information we may collect from you or that you may provide when you visit the Williams Mullen website, any Williams Mullen associated websites or pages, in telephonic communications, email, text, and other electronic messages between you and Williams Mullen, (collectively, the “Website”). Our Privacy Policy also describes the measures we take to protect the security of the personal information when you visit our Website, engage with us to use our goods and services, as well as the purposes for which we process your personal information. You may contact us at ask@williamsmullen.com or 844.848.6547 with any questions or requests to exercise your rights (where applicable) regarding your personal information.

This policy covers:

Information We Collect and How We Use It
How We Protect and Retain Your Personal Information
Third Parties and Your Personal Information
Children’s Privacy
Links to Other Sites
Your Choices About How We Use and Disclose Your Information
Information for Certain Users
How to Contact Us

We may update or modify this Privacy Policy from time to time at our discretion. We will indicate changes to this Privacy Policy by updating the “Effective Date” at the beginning of the Privacy Policy. Please review this Privacy Policy periodically and especially before you provide any personal information to us. Your continued use of our Website after any update will constitute your acceptance of our changes.

Information We Collect and How We Use It

Depending on how you choose to interact with Williams Mullen, we may collect the following types of information:

Identifiers. Such as your first name, last name, job title, address, telephone number, email address, social security number, driver’s license number, passport number, or other similar identifiers that may be used to personally identify you. We may collect this information directly from you, when you use our Website, from vendors that provide services on our behalf, or automatically when you use our services.
Characteristics of protected classifications. Such as gender, age, and date of birth. We may collect this information directly from you to perform data analytics, in compliance with our legal obligations, or process employment applications.
Commercial Information. Including records of services you requested, payment or banking information you provide to us in accordance with any goods or services we provide to you.
Communications Information. Such as the content of email messages and phone calls. This may also include information that you provide by filling in forms on our Website.
Geolocation Information. This includes your IP address and device information if your device settings permit the collection of this information. We may collect this automatically from you when you access our Website or use our services or from our data analytics providers.
Internet or other Electronic Network Activity Information. Including your Internet connection information such as your IP address, your operating system, and browser type, the equipment you use to access our Website, unique device identifiers, cookie identifiers, web beacons, device and browser settings and information, interactions with our Website, information about how and when you access our Website, such as the date and time of your visit or use, the website or URL to which you go upon leaving the Website, and other usage details. We may collect this directly from you, automatically when you access our Website, or from our data analytics providers.
Professional or employment related information. This includes your employment or professional history. We may collect this directly from you as part of our employment application process.
Inferences. We may use information about or derived from the information above including technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). The information we collect automatically may include personal information or we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to estimate our audience size and usage patterns.

(collectively, the above is “personal information”).

How We Collect Your Personal Information

We collect your personal information:

Directly from you when you provide it to us.
Automatically as you navigate through the Website collected through cookies and other tracking technologies.
From third parties, for example, our business partners.

How We Use Your Information

We may use your personal information in aggregated, anonymized and/or non-personally identifiable form, without restriction (except to the extent prohibited by applicable law).

We may use personal information that we collect about you or that you provide to us:

To present our Website and personalize your content and experience visiting the Website.
To register you for events hosted or organized by us.
To provide you with information or services that you request from us, including without limitation to provide you with updates regarding any service we provide to you.
To fulfill any other purpose for which you provide it.
To improve our customer service.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
To notify you about changes to our Website or our services.
To process your employment application.
To allow you to participate in interactive features on our Website.
To comply with audits, legal processes and safety requirements, including to maintain the security of our customers, employees, and property, respond to court orders, lawsuits, subpoenas, and government requests, as well as to address legal and regulatory compliance purposes.
In any other way we may describe when you provide the information.
For any other purpose with your consent.

How We Protect and Retain Your Personal Information

Williams Mullen follows generally accepted administrative, technical, and physical industry standards to protect personal information submitted to us, both during transmission and once we receive it. However, Williams Mullen cannot and does not guarantee the security of personal information. Unfortunately, the transmission of information via the Internet is not completely secure. You must protect the privacy of your own information. You are solely responsible for the security of all such information at all times. You must take precautions to protect the security of all personal information that you may transmit to, from or through the Website over any home networks, routers, private wireless (WiFi) networks, public WiFi networks, and all other communication technologies. We are not responsible for circumvention of any privacy settings or security measures contained on the Website, for the unauthorized acts of others, or for acts or omissions beyond our reasonable control.

Your personal information is stored by Williams Mullen on its servers, and on the servers of the cloud-based database management services Williams Mullen engages, located in the United States. We will retain your personal information for as long as we need to hold your personal information to deliver our products and services to you, as long as you are an applicant for a position at Williams Mullen, and for a period of time thereafter as long as necessary for legal reasons or to protect our interests. For more information about how long your personal information is stored, and for more information on your rights for erasure or portability, please contact us at ask@williamsmullen.com.

Third Parties and Your Personal Information

We do not sell, rent, trade or otherwise disclose personal information visitors submit through our Website, except as described in this Privacy Policy. We may share the information with service providers we have retained to perform services on our behalf (for example, to process online registration forms for events). These service providers are not authorized by us to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements. In addition, we may disclose information about you (i) if we are required to do so by law or pursuant to legal process, (ii) in response to a request from law enforcement authorities or other government officials, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or relating to an investigation of suspected or actual illegal activity.

We reserve the right to transfer any information we have about you in the event we sell or transfer all or a portion of our business or assets. Should such a sale or transfer occur, we will use reasonable efforts to try to require that the transferee use personal information you have provided through this website in a manner that is consistent with this Privacy Policy.

We may disclose information that we collect about you or that you provide to us as described in this Policy, including without limitation any User Data:

To our subsidiaries and affiliates.
To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep the information that we disclose about you confidential and use it only for the purposes for which we disclose it to them.
To a subsidiary, affiliate, buyer, or other successor in the event of a merger, divestiture, restructuring, consolidation, reorganization, dissolution, or other sale or transfer of some or all of Williams Mullen’s assets, whether as a going concern or as part of bankruptcy, insolvency, liquidation, or similar proceeding, in which information held by Williams Mullen about you is among the assets transferred.
To third parties to market their products or services to you if you have not opted out of these disclosures.
To fulfill the purpose for which you provide it.
For any other purpose disclosed by us when you provide the information.
For any purpose for which we have obtained your consent.

Children’s Privacy

The Website is not marketed or intend for users under the age of eighteen (18). No one under the age of eighteen (18) may provide any personal information to or on the Website. Williams Mullen is committed to the safety of children and protecting the online privacy of children. Williams Mullen does not knowingly collect or request personal information for any children under the age of eighteen (18). If you believe we might have any information from or about a child under the age of eighteen (18), please contact us at ask@williamsmullen.com.

Links to Other Sites

Occasionally we provide links to other websites for your convenience and information. These websites operate independently from our Website and are not under our control. These sites may have their own privacy policies or terms of use, which we strongly suggest you review if you visit any linked websites. We are not responsible for the content of these sites, any products or services that may be offered through these sites, or any other use of the linked sites.

Your Choices About How We Use and Disclose Your Information

To process your personal information, we rely upon your consent, contract performance, our legitimate business interests, or compliance with the law. You may object or restrict our processing of your personal information. You may also request that we correct, update, delete your personal information or otherwise revoke your consent for any purpose which you previously consented. You may contact us with such requests at ask@williamsmullen.com or writing us at Williams Mullen, 200 S. 10^th Street, Richmond, VA 23219; Attention: Tyler Harris.

Similarly, Williams Mullen site users who wish to subscribe or unsubscribe to our marketing and information communications can do so by using the subscribe/unsubscribe options or sending an email to ask@williamsmullen.com.

We try to ensure that our system protects information from accidental or malicious deletion. Because of this, there may be delays between when you delete something and when copies are deleted from our active and backup systems.

In any such case of your withdrawal of consent, you acknowledge that there may be a delay before Williams Mullen fully implements your request, including efforts by Williams Mullen to verify your identity and right to make any such requests. Notwithstanding your withdrawal of consent, Williams Mullen may subsequently contact you for other purposes that are unrelated to marketing and/or selling, including without limitation legal or regulatory purposes. Please be aware that applicable laws, statues, rules and/or regulations may require or permit the collection, processing, retention, use and disclosure of your personal information without your consent. Notwithstanding the foregoing, pursuant to applicable laws, statues, rules and/or regulations or other reasons, there may be circumstances in which you may not withdraw your consent to the collection, processing, use, retention and disclosure of your personal information.

We do not control third parties’ collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (”NAI”) on the NAI’s website located at http://optout.networkadvertising.org/?c=1.

Most Internet browsers can be set to transmit digital “Do Not Track” requests to websites. Such sites may but are not required to comply with “Do Not Track” requests. At this time, the Website does not respond to any digital “Do Not Track” requests.

Information for Certain Users

Subject to applicable law, you may have certain rights with regard to your personal information. These rights may include the following rights to (1) access or correct your personal information, (2) request the deletion of your personal information, (3) request to opt out of certain processing or another restriction on the processing of your personal information, (4) request a portable form of your personal information, (5) object to the processing of your personal information, or (6) exercise other rights with respect to your personal information. To learn more about the personal information we collect about you or the rights you may have, please contact us at ask@williamsmullen.com.

International Users

Under the EU General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”), if you are a user residing in the European Economic Area (EEA) and the United Kingdom (UK), you have certain rights to your personal information, including the rights of access, correction, erasure, restriction, objection, and data portability, as well as the right to withdraw consent to certain processing of your personal information.

Williams Mullen’s (1) legitimate interests and legal basis for processing your personal information; (2) categories of personal data we collect; and (3) storage and retention period of your personal information are set forth above. If Williams Mullen engages in any transfer of your personal information outside of the jurisdiction of collection or your residence, we will seek your consent as discussed above and/or transfer such personal information in accordance with the GDPR.

While we strongly encourage you to first raise any questions or concerns about your personal information directly with us, you may have a right to lodge a complaint with the relevant supervisory authority. To exercise any of the rights listed in this section, or to contact Williams Mullen’s data protection officer, please contact us at ask@williamsmullen.com

For users residing in other international countries, if you provide us with personal information, you understand that your personal information will be transferred to and processed in the United States of America and any other country or jurisdiction at our sole discretion. The laws that apply to the use and protection of personal information in the United States or other countries or jurisdictions in which we transfer or process your personal information may be different from the laws and protections in your country. Please contact us at ask@williamsmullen.com if you have any questions concerning your personal information.

Virginia Users

If you are a Virginia resident, Virginia law may provide you with additional rights regarding our use of your personal information. If you are a Virginia resident and would like to exercise any legal rights under the VCDPA, such as your right to access, correct, delete, opt out, obtain a portable copy of your personal information, limit the processing of your personal information or other rights please contact us at ask@williamsmullen.com.

California Users

If you are a California resident, California law may provide you with additional rights regarding our use of your personal information.

For business purposes for the last twelve (12) months, Williams Mullen may have collected, used, and shared personal information about you as described in this Policy. The categories of personal information that Williams Mullen may have collected and used are set forth above. California residents have the right to request a copy of, access to, make revisions, or seek deletion of their personal information. California residents may also opt out of the sale of their personal information.

California residents can also designate an authorized agent to submit requests on their behalf. We will take reasonable steps to verify your identity and the identity and authority of your authorized agent prior to complying with any request. The CCPA further provides you with the right to not be discriminated against (as provided for in applicable law) for exercising your rights. Please note that certain information may be exempt from such requests under California law.

If you are a California resident and would like to exercise any legal rights under the CCPA, please contact us at ask@williamsmullen.com.

Other United States Users

For users residing in Colorado, Connecticut, Montana, Tennessee, Texas, Florida, or Utah, and in other such states not explicitly listed, state law grants you additional rights with regard to your personal information under applicable law. You or your legally designated representative may submit a request to exercise your personal information rights by contacting us at ask@williamsmullen.com.

How to Contact Us
If you have questions about this Privacy Policy or our practices with respect to personal information, please send your request to ask@williamsmullen.com or writing us at Williams Mullen, 200 S. 10^th Street, Richmond, VA 23219; Attention: General Counsel.